Hi Everyone,
My name is Patricia Vergara, and I work with communications for the RoboCup Federation. As Maike mentioned, I was responsible for the communications activities during RoboCup 2025 in Salvador, Brazil, and I will be supporting the coordination of communications and media-related activities for RoboCup 2026 as well.
Regarding the Zoom meeting: for me, joining from Brazil, the most convenient options would be June 18th or June 19th after 20:00 KST; or June 22nd or 23rd at 17:00 KST. Earlier times became quite challenging due to the time difference on my side.
It's great to hear that you will have a dedicated producer supporting the camera director with the live mixing and stream production. I have two questions regarding the production team: This is an external production team that is not familiar with RoboCup and its leagues, correct? Do all members of the production team speak English, or will communication primarily be supported through the interpreters?
I will try to recruit volunteers familiar with the competition and the different leagues to support the production team during the event, particularly when identifying matches, teams, and league-specific activities to feature during the broadcast.
Regarding the content for breaks and transitions, I will contact the global sponsors to request their institutional and promotional videos so that we can include them during breaks. I will organize all materials in a shared folder and send them to you, along with examples and recommendations based on what we implemented during RoboCup 2025. We can also create additional visual assets from the Federation side to support the broadcast.
I'm currently responsible for coordinating with all RoboCup leagues to ensure that we have at least one commentator available for each league during the event. I will organize this process and keep your team updated as we confirm participants. During the event itself, I will also be available to help coordinate commentators and facilitate communication between the leagues and the production team - last year's experience shows us that a lot of the organization must be done day by day.
Best regards,
Em ter., 16 de jun. de 2026 às 23:46, Robocup(로보컵) r*****p@korearobot.or.kr escreveu:
Dear Maike,
Thank you for the detailed clarification. Before we go into the details, we would like to propose a Zoom meeting to align on the remaining details ahead of the event. We are available on Thursday, June 18th or Friday, June 19th after 20:00 KST (UTC+9). Or alternatively on Monday, June 22nd or Tuesday, June 23rd around 15:00 - 17:00(UTC+9). Please let us know which works best for you.
In the meantime, please find our responses to your questions below.
Regarding your questions: Camera and streaming setup testing – Our full setup will be ready on July 1st, with test recording available from the afternoon onward. Camera and crew availability on Wednesday (July 1st) – Yes, at least one camera and crew will be available on Wednesday. Studio setup and fixed camera location – We are planning a studio setup. Regarding the fixed camera location, we would like to discuss this further in Zoom meeting with you. Video mixing/editing – Our producer will be handling the mixing of the camera streams.
Regarding our production team and setup: We would like to clarify that we have a full production team in place, including a camera director, producer, and technical crew. We will also have interpreters on-site. For cut scenes and breaks, we are planning to air key visuals and sponsor videos. We are currently in the process of arranging professional reporters as local hosts for the stream.
Request for support: We would greatly appreciate the Federation's assistance in sourcing league-specific commentators who can join our hosts during the stream. If the Federation is able to facilitate this, it would be very helpful to align on this as soon as possible. Regarding interviews — while we have not made specific arrangements at this stage, we are open to accommodating them if the Federation could assist with scheduling coordination.
Zoom meeting: We would like to propose a Zoom meeting to align on the remaining details ahead of the event. We are available on Thursday, June 18th or Friday, June 19th after 20:00 KST (UTC+9). Or alternatively on Monday, June 22nd or Tuesday, June 23rd around 15:00 - 17:00(UTC+9). Please let us know which works best for you.
Kind Regards, Robocup 2026 Incheon Local Organizing Committee E-mail: r*****p@korearobot.or.kr Website: http://2026.robocup.org (Be preparing) Office: RoboCup 2026 LOC Office / 5F, Robot R&D Center, 155-30 Robot Land-ro, Seo-gu, Incheon, Republic of Korea
보낸 사람 : Maike Paetzel-Prüsmann me@maike-paetzel.de 보낸 날짜 : 2026-06-16 22:44:50 ( +09:00 ) 받는 사람 : Robocup(로보컵) r*****p@korearobot.or.kr 참조 : 김영제 y********m@korearobot.or.kr,김서주원 s****m@korearobot.or.kr," s*****7@naver.com" s*****7@naver.com,Patricia Vergara < p**************a@robocup.org.br>,"2******c@lists.robocup.org" < 2******c@lists.robocup.org> 제목 : Re: 회신: Re: 회신: Re: [2026-loc] 회신: Re: 회신: Urgent: Advertising Materials, Social Media Coverage, and Broadcast Planning (response required by June 12)
Dear 2026 Incheon Local Organizing Committee,
I think there is a little bit of a general misunderstanding here. The production is expected to be fully run by the local organizing committee. This is how it was done in 2024 in Eindhoven and 2025 in Salvador. The Federation does not have a dedicated team to run the production, especially not on such a short notice. Running the production includes the technical setup, but also the production team that oversees scheduling and direction on set, plus providing the hosts for the stream. As a Federation, we are happy to support in planning the production beforehand and on-site. For example, we happily facilitate the communication with the leagues, help the scheduling and get commentators for the individtual games from the leagues. With more lead-up time, we would have been able to also provide more people to run the on-site production. We have experienced teams from 2024 and 2025 and Germany; however, with less than two weeks of a heads up, there is little we can do. This is why we had asked you to meet with us already back in January. Unfortunately, we have not received any information or any request for help from your end until now.
Here is what we will be able to provide during the competition:
- Patricia, who is in CC and who has led the production last year, will
be there to help you with the production and the scheduling. However, she has other duties to fulfill for the Federation, so she cannot be the lead producer. She will provide you with a minimum list of staff members that are required on-site to run the production shortly.
- We also have Sina joining us in person, who is a professional media
engineer. She can produce break screens and animations for the stream.
- Junior has kindly agreed to make two volunteers available part-time
that support the production, especially for the communication with the different teams on site.
- Our team will facilitate the communication with the leagues on-site
and enusre each game has a commentator and people for interviews
- We may be able to provide support for the hosts of the stream.
However, it is necessary for you to have at least two local hosts that are able to speak fluent English and Korean for the stream and that are happy to be on camera.
We have a set of additional questions for you:
- When will the cameras and the streaming setup be ready for testing?
- Will at least one camera plus crew be available on Wednesday already
so we can record videos for cut scenes and breaks?
- Is there a studio setup planned, or where will the fixed camera be
located?
- Do you have a professional editor who will be mixing the images from
the different camera streams together?
Regarding the schedule: As RoboCup is a very dynamic event, the schedule for the next day will only be finalized the evening of the day beforehand. This will be done in cooperation with the individual leagues and is a complex process. It is set up to ensure that all leagues will get screen time and that we schedule each league when there is an exciting match or event happening. Patricia will be happy to help whoever leads the production on your end wth the scheudle.
Kind regards Maike
Am 16.06.2026 um 07:18 schrieb Robocup(로보컵):
Hello Maike,
Just to clarify our previous request, we are sharing the image from last year.
We would also like to share the schedule of the streaming as below, so i would be very helpful to have the game schedules in our hand.
https://www.instagram.com/p/DMSUfltMy7U/
Thank you for your cooperation!
Kind Regards, Robocup 2026 Incheon Local Organizing Committee E-mail: r*****p@korearobot.or.kr Website: http://2026.robocup.org (Be preparing)
Office: RoboCup 2026 LOC Office / 5F, Robot R&D Center, 155-30 Robot Land-ro, Seo-gu, Incheon, Republic of Korea
보낸 사람 : Robocup(로보컵) r*****p@korearobot.or.kr 보낸 날짜 : 2026-06-15 22:42:55 ( +09:00 ) 받는 사람 : Maike Paetzel-Prüsmann me@maike-paetzel.de 참조 : 김영제 y********m@korearobot.or.kr,김서주원 s****m@korearobot.or.kr,"
s*****7@naver.com" s*****7@naver.com,Patricia Vergara < p**************a@robocup.org.br>
제목 : 회신: Re: 회신: Re: [2026-loc] 회신: Re: 회신: Urgent: Advertising Materials, Social Media Coverage, and Broadcast Planning (response required by June 12)
Dear Maike,
Thank you for the questions — happy to clarify.
Regarding the streaming schedule, we plan to make the stream available for the full competition period, beginning on Thursday — consistent with how it was handled at last year's event in Brazil.
Regarding the second point, we would like to clarify our understanding as well.
The LOC is prepared to provide the streaming infrastructure and technical setup.
However, we would like to ask whether it would be possible for the RCF or the respective leagues to assist with providing hosts and league-specific commentators.
Could you let us know what level of support may be available from your side?
Please let us know if you need any further information.
Best regards,Robocup 2026 Incheon Local Organizing Committee E-mail: r*****p@korearobot.or.kr Website: http://2026.robocup.org (Be preparing)
Office: RoboCup 2026 LOC Office / 5F, Robot R&D Center, 155-30 Robot Land-ro, Seo-gu, Incheon, Republic of Korea
보낸 사람 : Maike Paetzel-Prüsmann me@maike-paetzel.de 보낸 날짜 : 2026-06-15 14:00:36 ( +09:00 ) 받는 사람 : Robocup(로보컵) r*****p@korearobot.or.kr 참조 : 김영제 y********m@korearobot.or.kr,김서주원 s****m@korearobot.or.kr,"
s*****7@naver.com" s*****7@naver.com,Patricia Vergara < p**************a@robocup.org.br>
제목 : Re: 회신: Re: [2026-loc] 회신: Re: 회신: Urgent: Advertising Materials, Social Media Coverage, and Broadcast Planning (response required by June 12)
Dear Local Organizing Committee,
thank you for providing the details! We will discuss the outstanding questions tomorrow and get back to you by end of day tomorrow. Before we discuss it, I would like to clarify two points:
- What days are you planning to make the stream available? Only on
Sunday, or starting with the competition on Thursday?
- Is it correct that you will provide dedicated hosts that will moderate
the stream and you will only need additional help from the leagues providing league-specific commentary?
Kind regards Maike
Am 15.06.2026 um 04:40 schrieb Robocup(로보컵):
Dear Maike,
Thank you for your patience while we gathered the necessary information.
Please find below our current preparation status in response to your requirements.
- Broadcast Schedule
We will align our streaming operations with the schedule once it is shared by the RoboCup Federation. Please kindly share the broadcast(Competition) schedule at your earliest convenience so we can finalize our preparations accordingly.
- Streaming System
We have completed a preliminary review of the video setup and operating environment. Our camera setup will consist of three cameras in total:
- 2 mobile cameras, each operated by a dedicated camera operator
- 1 fixed camera, operated unmanned
In the event of any wireless connectivity issues on-site, we have prepared fiber optic cable as a backup to ensure stable streaming throughout the event.
- Interpretation Support
We will have dedicated interpreters on-site to facilitate smooth communication between all parties.
- Streaming Software
We will be using vMix software for broadcasting. We are ready to begin streaming as soon as the streaming key is provided by the RoboCup Federation.
- Commentary Audio System
Both wired and wireless microphones will be prepared. If there are any specific microphone requirements or preferences on your end, please let us know in advance and we will do our best to accommodate them.
Regarding commentary operations and interview procedures, we would appreciate further guidance from the RoboCup Federation on how you would like these to be handled.
To allow us to finalize the details of our setup, could you kindly share the following information?
- Broadcast schedule and timeline
- Commentary operations plan
- Interview format and procedures
- Leagues/matches to be streamed and their priority order
If the final schedule has not yet been confirmed, it would be very helpful if you could share the broadcast schedule or operations sheet used at last year's competition in Brazil as a reference.
Should there be anything we have misunderstood or any corrections needed, please do not hesitate to let us know.
Thank you again for your support, and we look forward to your guidance.
Best regards, Robocup 2026 Incheon Local Organizing Committee E-mail: r*****p@korearobot.or.kr Website: http://2026.robocup.org (Be preparing)
Office: RoboCup 2026 LOC Office / 5F, Robot R&D Center, 155-30 Robot Land-ro, Seo-gu, Incheon, Republic of Korea
보낸 사람 : Robocup(로보컵) r*****p@korearobot.or.kr 보낸 날짜 : 2026-06-12 18:17:33 ( +09:00 ) 받는 사람 : Maike Paetzel-Prüsmann me@maike-paetzel.de 참조 : 김영제 y********m@korearobot.or.kr,김서주원 <s****m@korearobot.or.kr
제목 : 회신: Re: [2026-loc] 회신: Re: 회신: Urgent: Advertising Materials, Social Media Coverage, and Broadcast Planning (response required by June 12)
Dear Maike,
Thank you for your patience. Please find below our social media coverage plan as requested.
- Expected Number of Posts per Day
- At least one event sketch post will be uploaded daily throughout the competition.
- Posts Published in English
- All event sketch posts will include both Korean and English captions, ensuring full bilingual coverage.
- Photographers and Videographers Assigned
- One photographer and one videographer will be dedicated to event coverage.
- Daily Delivery Process to the Federation Media Team
- Photos and videos will be organized and compiled daily at 6:00 PM, and shared with the Federation Media Team via the preferred delivery method of your team.
Please feel free to let us know your preferred channel (e.g., cloud drive, email, etc.).In addition, we are planning to run on-site social media events during the competition period,
which we expect will further expand the overall coverage and audience engagement across our channels.
For your reference, we have also attached our detailed Instagram and Blog coverage plans, which outline the content direction and posting schedule in more detail.
Regarding the broadcasting-related matters you also requested, please note that it is taking us a little more time to finalize the details.
We kindly ask for your understanding, and we will share the information with you as soon as it is ready.
Please let us know if any further information or adjustments are needed.
Thank you for your kind cooperation.
Best regards, Robocup 2026 Incheon Local Organizing Committee E-mail: r*****p@korearobot.or.kr Website: http://2026.robocup.org (Be preparing)
Office: RoboCup 2026 LOC Office / 5F, Robot R&D Center, 155-30 Robot Land-ro, Seo-gu, Incheon, Republic of Korea
보낸 사람 : Robocup(로보컵) r*****p@korearobot.or.kr 보낸 날짜 : 2026-06-08 14:20:32 ( +09:00 ) 받는 사람 : Maike Paetzel-Prüsmann me@maike-paetzel.de 참조 : 김영제 y********m@korearobot.or.kr,김서주원 <s****m@korearobot.or.kr
제목 : 회신: Re: [2026-loc] 회신: Re: 회신: Urgent: Advertising Materials, Social Media Coverage, and Broadcast Planning (response required by June 12)
Dear Maike,
Thank you for your feedback and valuable suggestions.
Regarding the first content piece, it is already scheduled for upload today and will proceed as planned.
However, we will certainly take your comments into consideration when preparing our upcoming content.
Our media team has already developed a content plan and prepared several materials in advance, but we will make every effort to incorporate more practical event information and local perspectives wherever possible.
Content No. 2 and No. 3 have already been prepared and will therefore proceed as planned.
However, we will review Content No. 4 and No. 5 and make every effort to incorporate more local news and stories related to robotics and AI in Korea.
We understand the importance of highlighting topics such as visitor information, local teams, robotics and AI initiatives in Korea, and other unique aspects that will help showcase RoboCup 2026 Incheon to an international audience.
We will reflect these points in our future content planning as much as possible.
Thank you again for your guidance.
Kind regards, RoboCup 2026 Incheon LOC
Robocup 2026 Incheon Local Organizing Committee E-mail: r*****p@korearobot.or.kr Website: http://2026.robocup.org (Be preparing)
Office: RoboCup 2026 LOC Office / 5F, Robot R&D Center, 155-30 Robot Land-ro, Seo-gu, Incheon, Republic of Korea
보낸 사람 : Maike Paetzel-Prüsmann me@maike-paetzel.de 보낸 날짜 : 2026-06-07 05:38:50 ( +09:00 ) 받는 사람 : Robocup(로보컵) r*****p@korearobot.or.kr 참조 : Patricia Vergara p**************a@robocup.org.br,"
2******c@lists.robocup.org" 2******c@lists.robocup.org,김영제 < y********m@korearobot.or.kr>
제목 : Re: [2026-loc] 회신: Re: 회신: Urgent: Advertising Materials, Social Media Coverage, and Broadcast Planning (response required by June 12)
Dear LOC,
thank you for detailing the planned content that you are intending to
share with us in English. We would kindly like to ask you to prioritize any posts that contain information about the local event. We already have plenty of English material on our own social media channels about
RoboCup in general and the different league. What we are missing is any practical details about the event such as the topics that you detailed in 6, 7 and 8. Plus any special information about robotics and AI in South Korea, local teams competing, what will make RoboCup 2027 extra special,...
Kind regards Maike
Am 05.06.2026 um 04:39 schrieb Robocup(로보컵):
Dear Maike Thank you for sharing the broadcast specifications.We will use them as reference and provide you with the requested promotion plan and broadcast plan by the 12th.Regarding the English content uploads, we were unfortunately unable to proceed as scheduled due to the public holiday this week caused by the national election.To make up for the delay, we plan to upload 3, 3, and 2 pieces of content over the next three weeks, respectively, bringing the total to 8 posts as originally planned. We will proceed by inviting your account as a collaborator.Below is the planned lineup of 8 English content pieces for your reference:1. What is RoboCup? The Complete Guide to the World's Largest Robot Olympics2. Rescue Robot League – Robots Making a Real Difference in Disaster Zones 3. @Home League – The Future of Service Robots Working in Your Home 4. RoboCup Facts – Robot Stories You Never Knew 5. How AI and Robotics Technology Are Shaping Our Lives in 2026 6. Your Complete Guide to Enjoying RoboCup at Songdo Convensia 7. Top 5 Tips for Attending RoboCup 2026 Incheon 8. Getting There – Directions, Parking & Transport InformationPlease don't hesitate to reach out should you have any questions or feedback. Best regards, Robocup 2026 Incheon Local Organizing Committee E-mail: r*****p@korearobot.or.kr Website: http://2026.robocup.org (Be preparing)Office: RoboCup 2026 LOC Office / 5F, Robot R&D Center, 155-30 Robot Land-ro, Seo-gu, Incheon, Republic of Korea---------------------------------------------------------------------- 보낸 사람 : Maike Paetzel-Prüsmann <me@maike-paetzel.de> 보낸 날짜 : 2026-06-03 13:49:16 ( +09:00 ) 받는 사람 : Robocup(로보컵) <r*****p@korearobot.or.kr> 참조 : Patricia Vergara <p**************a@robocup.org.br>,"2******c@lists.robocup.org" 2******c@lists.robocup.org,김영제 < y********m@korearobot.or.kr>
제목 : Re: [2026-loc] 회신: Urgent: Advertising Materials, Social Media Coverage, and Broadcast Planning (response required by June 12) Dear LOC, thank you for your prompt reply. Here is more information regarding the streaming setup required:- Minimum resolution of 1080p (1920 × 1080 pixels) with a frame rate of 30 - please have a look at the Twitch FAQs for further informationhttps://help.twitch.tv/s/article/broadcasting-guidelines?language=en_US
- The setup of cameras and microphones depends on the setup you choose.At a minimum, you need to ensure that the cameras can provide HD videosfor the full scale of an arena (e.g., in Soccer this would be up to 22min MSL). Regular face cameras like webcams are not sufficient for thatas they are not able to provide sharp pictures at that distance. Thecamera setup needs to be able to cover the entire arena or mobile enough to follow the robots operating in the arena (i.e., you need morestationary cameras that are not moveable to cover the entire field of play compared to having mobile cameras with camera operators).- You need to have enough equipment to cover all or most of the Majorfinals on the last day. You may choose to switch cameras between setups,but you need to ensure that we always have a camera image to stream even if there is a reconfiguration of the setup going on - You need to have enough microphones to provide commentary for allgames that are streamed. This can include using audio equipment located at the fields anyway and ask teams to comment the games; or it canentail having a studio setup with just two microphones of people that comment all games. - You need to have a dedicated setup to mix the different video andsound sources together. The final output of this needs to be ready tointegrat with a standard Twitch stream. We will provide you with thestreamkey for access. Any standard broadcasting software should be able to integrate with Twitch.- For the English language commentary, you can either recruit peoplefrom the individual leagues to provide comments during the games, orhave a dedicated studio-like setup with a fixed group of commentators.If you go for the latter, you need to ensure that your commentators arevery knowledgeable in all leagues and have plenty of RoboCup experience to be able to talk though an entire streamYou are welcome to have a look at last year's live stream in Brazil, for example at https://www.youtube.com/watch?v=t2D98OVM1VA Or the one from 2024: https://www.youtube.com/watch?v=vuV1kGRU6bs Cheers Maike Am 02.06.2026 um 09:30 schrieb Robocup(로보컵):Dear Maike, Thank you for your email.Regarding the promotional content, we will translate our upcoming Korean materials into English so that we could begin uploading them starting this week.We are currently discussing the most efficient uploading methods internally and will keep you updated as soon as they are finalized.To ensure we align perfectly with your expectations while managing our budget effectively, we would highly appreciate it if RCF could provide the minimum requirements for the broadcast technical specifications.As we are working within a strictly allocated budget for this project, knowing your baseline standards will help us optimize our resources and deliver the most cost-effective solution. Specifically, please guide us on the following:- Minimum technical specifications and quality standards (resolution, frame rate, audio format, etc.) - Essential camera and microphone configurations- Any specific requirements for stream integration with your Twitch channel- Guidelines for English-language commentary (format, timing, technical setup)Once we receive these baseline guidelines, we will submit a comprehensive plan that meets your standards by 12 June. Thank you for your understanding and cooperation. Best regards, Robocup 2026 Incheon Local Organizing Committee E-mail: r*****p@korearobot.or.kr Website: http://2026.robocup.org (Be preparing)Office: RoboCup 2026 LOC Office / 5F, Robot R&D Center, 155-30 Robot Land-ro, Seo-gu, Incheon, Republic of Korea---------------------------------------------------------------------- 보낸 사람 : Maike Paetzel-Prüsmann <me@maike-paetzel.de> 보낸 날짜 : 2026-06-02 14:28:19 ( +09:00 ) 받는 사람 : 2******c@lists.robocup.org <2******c@lists.robocup.org참조 : Patricia Vergara <p**************a@robocup.org.br>제목 : [2026-loc] Urgent: Advertising Materials, Social Media Coverage, and Broadcast Planning (response required by June 12) Dear 2026 Local Organizing Committee,With less than one month remaining before the competition begins, wehave not yet received the advertising materials required under the localhost organizing committee agreement, apart from the mascot and logo.As stipulated in the contract, all advertising materials were to be provided by the LOC no later than three (3) months prior to thecompetition. The material shall be of sufficient quality and content toenable RCF to promote the competition on its official websites, in press releases, and across social media channels.We are aware of the @robocup_2026 Instagram channel established recentlyby your team. However, the content published there has been in Koreanonly and therefore cannot serve as the basis for RCF's international promotion efforts.Given the proximity of the event, we ask that the following be provided immediately: # Social Media Content Prior to Competition- Two fully translated social media posts per week, beginning this weekand continuing until the start of RoboCup, for a total of eight (8) posts. - Each post should include: - The share graphic(s) with English text; - An English caption suitable for publication. You may either: Publish the posts through your own Instagram account and invite@robocup_official as a collaborator; or provide the source materials tous by email, allowing us to publish them directly. Patricia, who isresponsible for our social media posts from the Federation side, is inCC of this e-mail and you are welcome to contact her with the material for posting. The preferred publication method is at your discretion. # Social Media Coverage PlanPlease provide, no later than *12 June*, a plan outlining social media coverage during the event, including: - The expected number of posts per day; - The number of posts that will be published in English;- The number of photographers and videographers assigned to event coverage;- The process by which photos and videos will be made available to the Federation Media Team on a daily basis # Broadcast Production PlanIn addition, the hosting agreement assigns responsibility for theproduction of the competition finals broadcast to the LOC. As we havenot yet received information regarding these arrangements, we also request that the following be provided by *12 June*: - The broadcast schedule;- A high-level description of the technical setup, including the numberand type of cameras and microphones available, and whether equipment will be fixed to specific leagues or used as portable units;- The organizations and personnel responsible for stream production, including any outsourced technical or production services;- The process by which raw footage will be made available to RCF for distribution via our Twitch channel;- The arrangements for providing English-language commentary during the broadcast.We appreciate your prompt attention to these matters and look forward toreceiving the requested materials and plans by the dates indicated above.If there are any questions, the RCF Media team is happy to clarify them in a meeting. With kind regards, Maike _______________________________________________ 2026-loc in RoboCup.org Mailing list To send a message to this list send email to2******c@lists.robocup.org
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