Dear RoboCup Regional Committees members,

This email is a gentle reminder of the deadline for sending me the nominations for the election of a new RoboCup Trustee, which ends on June 15th (Tomorrow). Please send it to me, replying to this email, and stating clearly the Region which you represent, and the three names you nominate.

Regarding the activities report from your region, you must submit a PDF file (whose name is your region), the deadline is June 19th, on the following link: https://cloud.robocup.org/s/7pACA8sSxRjANXS

I look forward to receiving your files and nominations.

All the best,

On Thu, 3 Jun 2021 at 10:10, A. Fernando Ribeiro f******o@dei.uminho.pt wrote:

Dear RoboCup Regional Committees members,

The 2021 Regional Committee Meeting will be held on June 23rd, 3:00-5:00 pm UTC.

Two main topics will be discussed on this meeting:

1.  Summary of your region activities and any other subject you might
   

feel is pertinent to raise, related with your region

2.  Election of a new RoboCup Trustee by the regional committees
   
   
   
   

Regarding the first topic, we would like you to prepare a short report that best describes all activities held in your region during the last year, or a couple of years (see template attached).

Regarding the second topic, we would like to remind you that each regional committee will have one vote. We ask you to send us your nominations by June 15th.

How to nominate and vote:

The RoboCup bylaws specify that anyone who has been an executive committee member or trustee in the past is eligible to be elected. Attached, we are including the list of current and former Execs and Trustees. All candidates must have a Ph.D. (or are at a similar career stage - not a student) and have been on the executive committee or board of trustees within the past five years. If you would like to see any of these people nominated for the election to become a RoboCup Trustee, please send us up to 3 nominations by June 15th. Anyone who receives 3 nominations will be included on the ballot (as long as he or she is interested in being nominated). If you would like to consult with your committee for the nominations, please do so. Or else, please act on your own as the committee chair.

The vote will be at the Regional Committee Meeting, where every committee that has representation at RoboCup 2021 will get one vote. So please make sure someone from your committee attends the Meeting.

Thanks in advance. We look forward to seeing you at the meeting.

Best Regards,

Fernando Ribeiro RoboCup Trustee

*RoboCup Regional Committees*

RoboCup is a non-commercial, scientific and cultural activity to promote artificial intelligence, robotics, and other related science and technologies through robots and simulated robots competitions.

A sufficiently large number of teams, researchers and teachers from any nation, group of nations, or nation-sized region (henceforth "region") with significant past and current RoboCup participation is invited to form a "RoboCup Regional Committee."

The purposes of these committees are to

1. Promote RoboCup within your region.

2. Organize local RoboCup events and RoboCup opens.

3. Manage qualification for RoboCup leagues when slots are limited.

4. Maintain RoboCup standards for scientific research and education within

your region and uphold the RoboCup mission of sharing advances through friendly competition.

5. Maintain an English website to be linked to the main RoboCup website

describing the RoboCup activities in your region.

6. Ensuring proper user of RoboCup emblems (names and logos) in your

region.

There are local events smaller than regional "open" competitions, which should also be run with regional committee participation, but must be approved by the board of trustees.

The regional committee is expected to send a report following each event summarizing the participation and organization of the event, including how many people and teams participated, from where, etc., as well as a financial report including registration fees, regional sponsorship, events and operational cost, etc. If there are many local events in a given year, they can be grouped together into a single annual report.

Each regional committee should have a single chair who serves as the main point of contact with the RoboCup Board of Trustees for questions that are relevant to the region. There should be representation on the committee from all of the different RoboCup leagues in which your region is active (including RoboCupJunior). If not already established, we encourage the regional committees to initiate the formation of all aspects of RoboCup activities, including RoboCupSoccer, RoboCupRescue, RoboCupJunior, and RoboCup@Home.

To form a committee, please get together with all of the participants from your region. Once the list of committee members is prepared, please contact the RoboCup Trustees with the following information:

1. The members and affiliations of the committee.

2. The names, affiliations, and email addresses of all the Major teams

represented by the committee (hopefully all the teams from your region). In case of RoboCupJunior, include the name of the Junior regional representative, and his/her affiliation and email address. It is not necessary to include the list of all Junior teams from your region.

3. The URL of your current webpage, if it already exists

(see *http://www.robocup.org/organization/regional_committees http://www.robocup.org/organization/regional_committees* for some examples).

The Trustees will then check that all the represented teams agree to be represented in this way, and then link the committee to the RoboCup website.

The representatives of all RoboCup Regional Committees meet at least once a year during the annual RoboCup event to discuss with the Trustees about the development of RoboCup in their regions and in general. Furthermore, while vacancies exist in the Board of Trustees, one appointment is reserved for election by the regional committees (one vote per regional committee).

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Cumprimentos,

A. Fernando Ribeiro f******o@dei.uminho.pt

Prof. Associado com Agregação f******o@robotica.pt

Dep. Electrónica Industrial – Robótica http://www.dei.uminho.pt/~fernando

Universidade do Minho Tel. +351 253510394 (Lab. Robótica)

Campus de Azurém Tel. +351 253510195 (Gabinete)

4800-058 Guimarães – Portugal Tel. +351 253510190 (Secretaria)

RoboParty - https://www.youtube.com/watch?v=0gdCw-vlY2U