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[Correction]Regional Committee Meeting today, Thursday, July 18, 2024, 2.30-4.30 pm in Room New Era 2
by Ferrein, Alexander Antoine 19 Jul '24

19 Jul '24

Dear all, I mixed up the different venues. The New Era 2 meeting room is not the Tech Dome, but in the New Era venue. Apologies for causing confusion! Alexander Dear all, The Regional Committee Meeting will take place today, Thursday, July 18, 2024, between 2.30 pm to 4.30 pm in the New Era 2 meeting room in the Tech Dome. Looking forward to seeing you all there this afternoon! Best regards, Alexander -- Prof. Dr. Alexander Ferrein Mobile Autonomous Systems & Cognitive Robotics Institute Robotics and Foundations of Computer Science FH Aachen - University of Applied Sciences Department of Electrical Engineering and Information Technology Eupener Strasse 70 | 52066 Aachen | Germany T: +49 241 6009 51904 | F: +49 241 6009 52190 E: ferrein(a)fh-aachen.de <mailto:ferrein@fh-aachen.de> | W: www.ferrein.fh-aachen.de Speaker Major Competitions of the RoboCup Committee Germany W: www.robocup.de Former Vice-Chair of the African-German Network of Excellence in Science A Network of the Alexander von Humboldt Foundation W: www.agnes-h.org

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Regional Committee Meeting today, Thursday, July 18, 2024, 2.30-4.30 pm in Room New Era 2
by Ferrein, Alexander Antoine 18 Jul '24

18 Jul '24

Dear all, The Regional Committee Meeting will take place today, Thursday, July 18, 2024, between 2.30 pm to 4.30 pm in the New Era 2 meeting room in the Tech Dome. Looking forward to seeing you all there this afternoon! Best regards, Alexander -- Prof. Dr. Alexander Ferrein Mobile Autonomous Systems & Cognitive Robotics Institute Robotics and Foundations of Computer Science FH Aachen - University of Applied Sciences Department of Electrical Engineering and Information Technology Eupener Strasse 70 | 52066 Aachen | Germany T: +49 241 6009 51904 | F: +49 241 6009 52190 E: ferrein(a)fh-aachen.de | W: www.ferrein.fh-aachen.de Speaker Major Competitions of the RoboCup Committee Germany W: www.robocup.de Former Vice-Chair of the African-German Network of Excellence in Science A Network of the Alexander von Humboldt Foundation W: www.agnes-h.org

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Gentle Reminder: Regional Committee Reports
by Ferrein, Alexander Antoine 17 Jul '24

17 Jul '24

Dear all, I received only a few reports from regional committees so far. On Thursday, 2.30pm - 4.30pm, we will have our Regional Committee Meeting, where all regional committee chairs have to report to the Board of Trustees about the last year's activities in their region. Those of you who have not yet sent their reports, please fill out the attached Powerpoint template and send it back to me as soon as possible. Thanks for your cooperation! Alexander -- Prof. Dr. Alexander Ferrein Mobile Autonomous Systems & Cognitive Robotics Institute Robotics and Foundations of Computer Science FH Aachen - University of Applied Sciences Department of Electrical Engineering and Information Technology Eupener Strasse 70 | 52066 Aachen | Germany T: +49 241 6009 51904 | F: +49 241 6009 52190 E: ferrein(a)fh-aachen.de | W: www.ferrein.fh-aachen.de Speaker Major Competitions of the RoboCup Committee Germany W: www.robocup.de Former Vice-Chair of the African-German Network of Excellence in Science A Network of the Alexander von Humboldt Foundation W: www.agnes-h.org

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Regional Committee Trustee Election at RoboCup 2024
by Ferrein, Alexander Antoine 15 Jul '24

15 Jul '24

Dear RoboCup Regional Committee Chairs, It seems that some of you did not receive my previous email in which I asked to nominate candidates for being elected as Trustees. Apologies for that! The 2024 Regional Committee Assembly will be held in Eindhoven during RoboCup. The meeting will most likely take place on Thursday, July 18, 16:30-18:30. The meeting room will be announced closer to the event. We would like to remind you that one of the things that will happen, like in previous years, will be the election of a new RoboCup Trustee by the regional committees. Each regional committee will have one vote. We apologize for the last minute nature of this request, but please send us your nominations by 10:00 am on Sunday, July 14! How to nominate and vote: The RoboCup bylaws specify that anyone who has been an executive committee member or trustee in the past is eligible to be elected. The following list shows a list of active Execs. https://cloud.robocup.org/s/Ma6YPojGF27kZGH <https://cloud.robocup.org/s/Ma6YPojGF27kZGH> Anyone who receives 3 nominations will be included on the ballot (as long as he or she is interested in being nominated). If you would like to consult with your committee for the nominations, please do. Or else, please act on your own as the committee chair. The vote will be at the Regional Committee Assembly, where every committee that has representation at RoboCup 2024 will get one vote. So please make sure someone from your committee attends the Assembly. On a second note, we want to mention that all Regional Committee chairs are asked to prepare a short presentation of the progress made/ what happened during the last year. Each regional committee will be given a 3 minute time slot during the meeting. We ask you in advance to answer our questions in the attached PowerPoint template and send it back to us by Tuesday, July 16. Thanks in advance. We look forward to seeing you at the Assembly. As final request, please let us know if you are not/no longer in the capacity of a Regional Committee Chair, and please name the acting Chair of your regional committee! Best Regards, Maike & Alexander, on behalf of the RCF President and Trustees -- Prof. Dr. Alexander Ferrein Mobile Autonomous Systems & Cognitive Robotics Institute Robotics and Foundations of Computer Science FH Aachen - University of Applied Sciences Department of Electrical Engineering and Information Technology Eupener Strasse 70 | 52066 Aachen | Germany T: +49 241 6009 51904 | F: +49 241 6009 52190 E: ferrein(a)fh-aachen.de <mailto:ferrein@fh-aachen.de> | W: www.ferrein.fh-aachen.de Speaker Major Competitions of the RoboCup Committee Germany W: www.robocup.de Former Vice-Chair of the African-German Network of Excellence in Science A Network of the Alexander von Humboldt Foundation W: www.agnes-h.org

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Gentle Reminder: Regional Committee Trustee Election
by Ferrein, Alexander Antoine 11 Jul '24

11 Jul '24

Dear Regional Committee Chairs, We asked to receive nominations from Regional Committee Chairs for electing one trustee as of Tuesday, July 09. So far, we only received answers from only a few regional committees. To give more committees the chance to submit their nominations, I would like to extend the deadline until Sunday, July 14. As there have been some confusions about the nominees' list, we want to give some comments on that. We compiled the list to encourage the nomination of Execs that have not yet been in the Board of Trustee. I also want to remind you to prepare the presentation about your region. You can find the Powerpoint template here: https://cloud.robocup.org/s/e4ztPBn48E4y7eD The deadline for submitting the report is next Tuesday. The earlier you submit, the more time Maike and I will have to compile the presentation for the Board of Trustees. Best regards and looking forward to seeing you in Eindhoven! Maike & Alexander -- Prof. Dr. Alexander Ferrein Mobile Autonomous Systems & Cognitive Robotics Institute Robotics and Foundations of Computer Science FH Aachen - University of Applied Sciences Department of Electrical Engineering and Information Technology Eupener Strasse 70 | 52066 Aachen | Germany T: +49 241 6009 51904 | F: +49 241 6009 52190 E: ferrein(a)fh-aachen.de | W: www.ferrein.fh-aachen.de Speaker Major Competitions of the RoboCup Committee Germany W: www.robocup.de Former Vice-Chair of the African-German Network of Excellence in Science A Network of the Alexander von Humboldt Foundation W: www.agnes-h.org

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RoboCup 2023 - Regional Commmittee meeting
by António Fernando Macedo Ribeiro 30 Dec '23

30 Dec '23

Dear RoboCup Regional Committee representative: The 2023 Regional Committee Meeting will be held on July 6th, 2:30-4:00 pm (local time), in room number 107 (facing the main reception, turn right, follow the left side of the stairs, there is a corridor to the left with rooms). This meeting intends to discuss your region's activities in the last year, and any other subject you might be pertinent to raise related to your region. From this year on, we would like to collect and archive the annual reports of the RoboCup Regional Committees in a systematic manner via an online form. Please be aware that the annual report refers to the "RoboCup year", i.e., the time since the last RoboCup: July 2022 - June 2023. The online form can be found here: https://form.s1.robocup.org/wp-admin/post-new.php?post_type=regional-commit… To access it, the regional representative first needs to create a personal account via the "New user? Register" button on this web page. Then a new report for the regional committee can be created via "Add New". The draft of the report can be saved by the "Save Draft" button in the right upper corner. Only the owner of the form can update it. "Publish" means finalizing the report by the owner and making it available. After publishing the report cannot be updated anymore. Thanks in advance. We look forward to seeing you at the meeting. Best Regards, Fernando Ribeiro RoboCup Trustee RoboCup Regional Committees RoboCup is a non-commercial, scientific and cultural activity to promote artificial intelligence, robotics, and other related science and technologies through robots and simulated robots competitions. A sufficiently large number of teams, researchers and teachers from any nation, group of nations, or nation-sized region (henceforth "region") with significant past and current RoboCup participation is invited to form a "RoboCup Regional Committee." The purposes of these committees are to 1. Promote RoboCup within your region. 2. Organize local RoboCup events and RoboCup opens. 3. Manage qualification for RoboCup leagues when slots are limited. 4. Maintain RoboCup standards for scientific research and education within your region and uphold the RoboCup mission of sharing advances through friendly competition. 5. Maintain an English website to be linked to the main RoboCup website describing the RoboCup activities in your region. 6. Ensuring proper user of RoboCup emblems (names and logos) in your region. There are local events smaller than regional "open" competitions, which should also be run with regional committee participation but must be approved by the board of trustees. The regional committee is expected to send a report following each event summarizing the participation and organization of the event, including how many people and teams participated, from where, etc., as well as a financial report including registration fees, regional sponsorship, events and operational cost, etc. If there are many local events in a given year, they can be grouped together into a single annual report. Each regional committee should have a single chair who serves as the main point of contact with the RoboCup Board of Trustees for questions that are relevant to the region. There should be representation on the committee from all of the different RoboCup leagues in which your region is active (including RoboCupJunior). If not already established, we encourage the regional committees to initiate the formation of all aspects of RoboCup activities, including RoboCupSoccer, RoboCupRescue, RoboCupJunior, and RoboCup@Home. To form a committee, please get together with all of the participants from your region. Once the list of committee members is prepared, please contact the RoboCup Trustees with the following information: 1. The members and affiliations of the committee. 2. The names, affiliations, and email addresses of all the Major teams represented by the committee (hopefully all the teams from your region). In the case of RoboCupJunior, include the name of the Junior regional representative, and his/her affiliation and email address. It is not necessary to include the list of all Junior teams from your region. 3. The URL of your current webpage, if it already exists (see http://www.robocup.org/organization/regional_committees for some examples). The Trustees will then check that all the represented teams agree to be represented in this way, and then link the committee to the RoboCup website. The representatives of all RoboCup Regional Committees meet at least once a year during the annual RoboCup event to discuss with the Trustees the development of RoboCup in their regions and in general. Furthermore, while vacancies exist in the Board of Trustees, one appointment is reserved for election by the regional committees (one vote per regional committee).

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Slides from the meeting
by António Fernando Macedo Ribeiro 08 Jul '23

08 Jul '23

Dear Regional Committees representatives, Please find attached the slides fom our meeting. After the data is received and compiled from all the regions, we will send it to you. All the best,

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RoboCup Regional Committee
by António Fernando Macedo Ribeiro 06 Jul '23

06 Jul '23

Dear RoboCup Regional Committee representative: The 2023 Regional Committee Meeting will be held on July 6th, 2:30-4:00 pm (local time), in room C1 (in first floor, stairs right to registration, when entering the building). This meeting intends to discuss your region's activities in the last year, and any other subject you might be pertinent to raise related to your region. From this year on, we would like to collect and archive the annual reports of the RoboCup Regional Committees in a systematic manner via an online form. Please be aware that the annual report refers to the "RoboCup year", i.e., the time since the last RoboCup: July 2022 - June 2023. The online form can be found here: https://form.s1.robocup.org/wp-admin/post-new.php?post_type=regional-commit… To access it, the regional representative first needs to create a personal account via the "New user? Register" button on this web page. Then a new report for the regional committee can be created via "Add New". The draft of the report can be saved by the "Save Draft" button in the right upper corner. Only the owner of the form can update it. "Publish" means finalizing the report by the owner and making it available. After publishing the report cannot be updated anymore. Thanks in advance. We look forward to seeing you at the meeting. Best Regards, Fernando Ribeiro RoboCup Trustee RoboCup Regional Committees RoboCup is a non-commercial, scientific and cultural activity to promote artificial intelligence, robotics, and other related science and technologies through robots and simulated robots competitions. A sufficiently large number of teams, researchers and teachers from any nation, group of nations, or nation-sized region (henceforth "region") with significant past and current RoboCup participation is invited to form a "RoboCup Regional Committee." The purposes of these committees are to 1. Promote RoboCup within your region. 2. Organize local RoboCup events and RoboCup opens. 3. Manage qualification for RoboCup leagues when slots are limited. 4. Maintain RoboCup standards for scientific research and education within your region and uphold the RoboCup mission of sharing advances through friendly competition. 5. Maintain an English website to be linked to the main RoboCup website describing the RoboCup activities in your region. 6. Ensuring proper user of RoboCup emblems (names and logos) in your region. There are local events smaller than regional "open" competitions, which should also be run with regional committee participation but must be approved by the board of trustees. The regional committee is expected to send a report following each event summarizing the participation and organization of the event, including how many people and teams participated, from where, etc., as well as a financial report including registration fees, regional sponsorship, events and operational cost, etc. If there are many local events in a given year, they can be grouped together into a single annual report. Each regional committee should have a single chair who serves as the main point of contact with the RoboCup Board of Trustees for questions that are relevant to the region. There should be representation on the committee from all of the different RoboCup leagues in which your region is active (including RoboCupJunior). If not already established, we encourage the regional committees to initiate the formation of all aspects of RoboCup activities, including RoboCupSoccer, RoboCupRescue, RoboCupJunior, and RoboCup@Home. To form a committee, please get together with all of the participants from your region. Once the list of committee members is prepared, please contact the RoboCup Trustees with the following information: 1. The members and affiliations of the committee. 2. The names, affiliations, and email addresses of all the Major teams represented by the committee (hopefully all the teams from your region). In the case of RoboCupJunior, include the name of the Junior regional representative, and his/her affiliation and email address. It is not necessary to include the list of all Junior teams from your region. 3. The URL of your current webpage, if it already exists (see http://www.robocup.org/organization/regional_committees for some examples). The Trustees will then check that all the represented teams agree to be represented in this way, and then link the committee to the RoboCup website. The representatives of all RoboCup Regional Committees meet at least once a year during the annual RoboCup event to discuss with the Trustees the development of RoboCup in their regions and in general. Furthermore, while vacancies exist in the Board of Trustees, one appointment is reserved for election by the regional committees (one vote per regional committee).

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Re: RoboCup 2023 - Regional Commmittee meeting
by Jean-François LAPLUME 05 Jul '23

05 Jul '23

I’ve filled 3 times the form and each time received an error message (wiping out all my entries) Here attached : * The print out I made before attempting to save draft * 2 pictures of the event (platform allowed only one) * The event program (showing joint workshops and conferences) 2 “local” competitions were organized before the national one : * 1 in the Parisian area (gathering around 100 teams) * 1 in the Nouvelle Aquitaine area (gathering around 150 teams) Best regards Jean-François LAPLUME Fédération Française de Robotique<http://www.ffrob.fr/> RoboCup France<https://www.robocup.fr/> RoboCup2023<https://www.facebook.com/RoboCup2023BDX> +33 (0)6 07 46 55 23 De : Olivier Ly <ly.olivier(a)gmail.com> Envoyé : mardi 4 juillet 2023 16:17 À : Jean-François LAPLUME <jean-francois(a)unitec.fr> Objet : Fwd: [RoboCup-nc] RoboCup 2023 - Regional Commmittee meeting ---------- Forwarded message --------- De : António Fernando Macedo Ribeiro via RoboCup-nc <robocup-nc(a)lists.robocup.org<mailto:robocup-nc@lists.robocup.org>> Date: mar. 4 juil. 2023 à 14:58 Subject: [RoboCup-nc] RoboCup 2023 - Regional Commmittee meeting To: robocup-nc(a)lists.robocup.org<mailto:robocup-nc@lists.robocup.org> <robocup-nc(a)lists.robocup.org<mailto:robocup-nc@lists.robocup.org>> Cc: Claude Sammut <c.sammut(a)unsw.edu.au<mailto:c.sammut@unsw.edu.au>>, Changjiu Zhou <changjiuzhou(a)gmail.com<mailto:changjiuzhou@gmail.com>>, Oskar von Stryk <stryk(a)sim.tu-darmstadt.de<mailto:stryk@sim.tu-darmstadt.de>> Dear RoboCup Regional Committee representative: The 2023 Regional Committee Meeting will be held on July 6th, 2:30-4:00 pm (local time), in room number 107 (facing the main reception, turn right, follow the left side of the stairs, there is a corridor to the left with rooms). This meeting intends to discuss your region's activities in the last year, and any other subject you might be pertinent to raise related to your region. From this year on, we would like to collect and archive the annual reports of the RoboCup Regional Committees in a systematic manner via an online form. Please be aware that the annual report refers to the "RoboCup year", i.e., the time since the last RoboCup: July 2022 - June 2023. The online form can be found here: https://form.s1.robocup.org/wp-admin/post-new.php?post_type=regional-commit… To access it, the regional representative first needs to create a personal account via the "New user? Register" button on this web page. Then a new report for the regional committee can be created via "Add New". The draft of the report can be saved by the "Save Draft" button in the right upper corner. Only the owner of the form can update it. "Publish" means finalizing the report by the owner and making it available. After publishing the report cannot be updated anymore. Thanks in advance. We look forward to seeing you at the meeting. Best Regards, Fernando Ribeiro RoboCup Trustee RoboCup Regional Committees RoboCup is a non-commercial, scientific and cultural activity to promote artificial intelligence, robotics, and other related science and technologies through robots and simulated robots competitions. A sufficiently large number of teams, researchers and teachers from any nation, group of nations, or nation-sized region (henceforth "region") with significant past and current RoboCup participation is invited to form a "RoboCup Regional Committee." The purposes of these committees are to 1. Promote RoboCup within your region. 2. Organize local RoboCup events and RoboCup opens. 3. Manage qualification for RoboCup leagues when slots are limited. 4. Maintain RoboCup standards for scientific research and education within your region and uphold the RoboCup mission of sharing advances through friendly competition. 5. Maintain an English website to be linked to the main RoboCup website describing the RoboCup activities in your region. 6. Ensuring proper user of RoboCup emblems (names and logos) in your region. There are local events smaller than regional "open" competitions, which should also be run with regional committee participation but must be approved by the board of trustees. The regional committee is expected to send a report following each event summarizing the participation and organization of the event, including how many people and teams participated, from where, etc., as well as a financial report including registration fees, regional sponsorship, events and operational cost, etc. If there are many local events in a given year, they can be grouped together into a single annual report. Each regional committee should have a single chair who serves as the main point of contact with the RoboCup Board of Trustees for questions that are relevant to the region. There should be representation on the committee from all of the different RoboCup leagues in which your region is active (including RoboCupJunior). If not already established, we encourage the regional committees to initiate the formation of all aspects of RoboCup activities, including RoboCupSoccer, RoboCupRescue, RoboCupJunior, and RoboCup@Home. To form a committee, please get together with all of the participants from your region. Once the list of committee members is prepared, please contact the RoboCup Trustees with the following information: 1. The members and affiliations of the committee. 2. The names, affiliations, and email addresses of all the Major teams represented by the committee (hopefully all the teams from your region). In the case of RoboCupJunior, include the name of the Junior regional representative, and his/her affiliation and email address. It is not necessary to include the list of all Junior teams from your region. 3. The URL of your current webpage, if it already exists (see http://www.robocup.org/organization/regional_committees for some examples). The Trustees will then check that all the represented teams agree to be represented in this way, and then link the committee to the RoboCup website. The representatives of all RoboCup Regional Committees meet at least once a year during the annual RoboCup event to discuss with the Trustees the development of RoboCup in their regions and in general. Furthermore, while vacancies exist in the Board of Trustees, one appointment is reserved for election by the regional committees (one vote per regional committee). _______________________________________________ RoboCup-nc in RoboCup.org Mailing list To send a message to this list send email to robocup-nc(a)lists.robocup.org<mailto:robocup-nc@lists.robocup.org> To unsubscribe send an email to robocup-nc-leave(a)lists.robocup.org<mailto:robocup-nc-leave@lists.robocup.org>

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RoboCup 2023 - Regional Committee meeting
by António Fernando Macedo Ribeiro 01 Jul '23

01 Jul '23

Dear RoboCup Regional Committee representative: The 2023 Regional Committee Meeting will be held on July 6th, 2:30-4:00 pm (local time). The room where the meeting will take place will be announced shortly. This meeting intends to discuss your region's activities in the last year, and any other subject you might be pertinent to raise related to your region. From this year on, we would like to collect and archive the annual reports of the RoboCup Regional Committees in a systematic manner via an online form. Please be aware that the annual report refers to the "RoboCup year", i.e., the time since the last RoboCup: July 2022 - June 2023. The online form can be found here: https://form.s1.robocup.org/wp-admin/post-new.php?post_type=regional-commit… To access it, the regional representative first needs to create a personal account via the "New user? Register" button on this web page. Then a new report for the regional committee can be created via "Add New". The draft of the report can be saved by the "Save Draft" button in the right upper corner. Only the owner of the form can update it. "Publish" means finalizing the report by the owner and making it available. After publishing the report cannot be updated anymore. Thanks in advance. We look forward to seeing you at the meeting. Best Regards, Fernando Ribeiro RoboCup Regional Committees RoboCup is a non-commercial, scientific and cultural activity to promote artificial intelligence, robotics, and other related science and technologies through robots and simulated robots competitions. A sufficiently large number of teams, researchers and teachers from any nation, group of nations, or nation-sized region (henceforth "region") with significant past and current RoboCup participation is invited to form a "RoboCup Regional Committee." The purposes of these committees are to 1. Promote RoboCup within your region. 2. Organize local RoboCup events and RoboCup opens. 3. Manage qualification for RoboCup leagues when slots are limited. 4. Maintain RoboCup standards for scientific research and education within your region and uphold the RoboCup mission of sharing advances through friendly competition. 5. Maintain an English website to be linked to the main RoboCup website describing the RoboCup activities in your region. 6. Ensuring proper user of RoboCup emblems (names and logos) in your region. There are local events smaller than regional "open" competitions, which should also be run with regional committee participation but must be approved by the board of trustees. The regional committee is expected to send a report following each event summarizing the participation and organization of the event, including how many people and teams participated, from where, etc., as well as a financial report including registration fees, regional sponsorship, events and operational cost, etc. If there are many local events in a given year, they can be grouped together into a single annual report. Each regional committee should have a single chair who serves as the main point of contact with the RoboCup Board of Trustees for questions that are relevant to the region. There should be representation on the committee from all of the different RoboCup leagues in which your region is active (including RoboCupJunior). If not already established, we encourage the regional committees to initiate the formation of all aspects of RoboCup activities, including RoboCupSoccer, RoboCupRescue, RoboCupJunior, and RoboCup@Home. To form a committee, please get together with all of the participants from your region. Once the list of committee members is prepared, please contact the RoboCup Trustees with the following information: 1. The members and affiliations of the committee. 2. The names, affiliations, and email addresses of all the Major teams represented by the committee (hopefully all the teams from your region). In the case of RoboCupJunior, include the name of the Junior regional representative, and his/her affiliation and email address. It is not necessary to include the list of all Junior teams from your region. 3. The URL of your current webpage, if it already exists (see http://www.robocup.org/organization/regional_committees for some examples). The Trustees will then check that all the represented teams agree to be represented in this way, and then link the committee to the RoboCup website. The representatives of all RoboCup Regional Committees meet at least once a year during the annual RoboCup event to discuss with the Trustees the development of RoboCup in their regions and in general. Furthermore, while vacancies exist in the Board of Trustees, one appointment is reserved for election by the regional committees (one vote per regional committee).

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